Administrative Officer for the Pathfinder Challenge Project

Description:

Workplace: NanoSci Sp. z o. o., Gdańsk (Poland) Project title: Standalone solar-to-X device for prosumer-oriented conversion of sunlight to Ethene and Ammonia (SOLEAS) Call: HORIZON-EIC-2024-PATHFINDERCHALLENGES-01 Topic: HORIZON-EIC-2024-PATHFINDERCHALLENGES-01-01 Type of action: HORIZON EIC Grants Type of contract: civil law contract Workload: part-time, Employment period: 1November 2025 to 31 October 2029. Please send your application documents via email to: rekrutacja@nanosci.tech with the subject line: “Application – Administrative Officer for Pathfinder Challenge Project” Application deadline: October 28, 2025

Your tasks will include:

Administrative and financial support for the implementation of the Pathfinder Challenge project;
Preparation, collection, and archiving of project documentation;
Assistance to the research team in managing and reporting project activities;
Communication with funding institutions (e.g. European Commission) and project partners;
Monitoring project expenditures, contracts, and procurement procedures;
Preparing reports, summaries, and financial statements.

We offer:

Employment in a prestigious, international research project;
Opportunity for professional growth in the field of EU project management;
Supportive and collaborative working environment;
Flexible working hours and the possibility of partial remote work .

We will gladly invite you
to join our team if:

Master degree;
Proven experience in administrative support for research projects, especially those funded by the EU (experience with Horizon Europe, Horizon 2020, NCBR, or NCN projects will be an asset);
Good understanding of EU financial rules and eligibility of costs;
Very good command of English (spoken and written);
Excellent organizational skills, accuracy, and attention to detail;
Ability to work both independently and as part of a multidisciplinary team;
Strong communication skills and ability to work under time pressure.

These will also play in your favour:

Curriculum Vitae (CV);
Motivation letter;
Optional: references or certificates confirming relevant project experience.

If you are interested in recruitment,
please send your CV at the following address:

rekrutacja@nanosci.pl

Please add the following clause to the application: „I consent to the processing of my personal data contained in my application for the purposes of recruitment processes (in accordance with the Act of August 29, 1997 on the protection of personal data, Journal of Laws of 2002 r., No. 101, item 926, as amended)”.